Time Card Calculator with Overtime
Weekly or bi-weekly time card calculator. Enter in and out times and breaks to get daily and weekly hours, overtime over 40 hours, pay, CSV and print.
Total for the week
0:00
0.00 hours| Pay type | Hours | Decimal | Rate | Amount |
|---|---|---|---|---|
| Total |
How to fill in the time card
Pick a weekly or bi-weekly pay period, the day your workweek starts, and
optionally the date of the first day so each row shows its date. Then type
the in and out times for each day: 8, 8:30a, 5:15 pm and 17:15 all
work. Put unpaid breaks in minutes, or set In/out pairs per day to 2 or
3 if you clock out for lunch or work a split shift. A shift that ends after
midnight counts on the day it started. Copy first day to empty weekdays
fills Monday to Friday when your hours are the same every day.
How overtime is calculated
Under the US Fair Labor Standards Act (FLSA), non-exempt employees must be paid at least one and a half times their regular rate for hours worked over 40 in a workweek (29 U.S.C. § 207(a)(1)). The workweek is any fixed, recurring period of seven consecutive 24-hour days, and it can start on any day (29 CFR 778.105). Each week stands alone: on a bi-weekly time card, 45 hours in week one and 35 in week two still means 5 overtime hours, because the FLSA does not allow two weeks to be averaged (29 CFR 778.104). Federal law has no daily overtime and no double time.
Only hours actually worked count toward the 40. Paid holidays, vacation and sick hours are paid, but the FLSA does not count them as hours worked, so leave them off the grid unless your employer’s policy says otherwise. The pay shown is gross pay from one hourly rate. Your legal regular rate can be higher if you earn bonuses, commissions or shift premiums.
State rules: daily overtime and double time
Some states go further. California’s rules (Labor Code § 510) are the best known, and the California option applies them:
| Hours worked | Pay rate |
|---|---|
| Over 8 in a workday | 1.5× |
| Over 12 in a workday | 2× |
| Over 40 in a workweek | 1.5× |
| 7th consecutive day in the workweek, first 8 hours | 1.5× |
| 7th consecutive day in the workweek, over 8 | 2× |
Hours already paid as daily overtime are not counted again toward the weekly 40. The calculator adds up only regular hours, in day order, and any regular hours past 40 become overtime. Alaska, Nevada and Colorado also have daily overtime rules, each with its own conditions, and union contracts often set their own. Use Custom to set the thresholds and multipliers that apply to you.
These results are an estimate, not legal or payroll advice. Exemptions, industry rules and alternative workweek agreements can change the answer, so check with your state labor department if you think you have been underpaid.
Printing and saving
Print time card prints only the grid, the totals, the pay summary and signature lines; choose “Save as PDF” in the print dialog to keep a copy. Download CSV gives a spreadsheet with each day’s times, decimal hours and the regular, overtime and double-time split. Nothing is stored, so download or print before you close the page.
Frequently asked questions
How is overtime calculated on a bi-weekly time card?
Week by week. The FLSA looks at each workweek on its own, so hours over 40 in either week are overtime even if the two-week total is 80 or less. This calculator totals each week separately and then adds them up.
Does California require daily overtime?
Yes. Non-exempt employees in California get 1.5 times their regular rate for hours over 8 in a workday and over 40 in a workweek, and double time over 12 hours in a workday, with extra rules for the seventh consecutive day of work. Choose the California option to apply them.
Do paid holidays or sick hours count toward overtime?
Not under federal law. Only hours actually worked count toward the 40-hour threshold, although some employers and union contracts include paid leave. Enter only the time you worked.
Why is my break not subtracted?
Only the minutes in the break column, or the gap between two in/out pairs, are taken off. Short paid rest breaks should not be entered at all.
Is my time card saved or uploaded?
No. Everything is calculated in your browser, nothing is sent to a server, and the entries are gone when you close the page. Download the CSV or print the card to keep it.